Becoming a Sister 2 Sister host

“I get really fired up to think about our city becoming more creative because of Sister 2 Sister, because of this central place we can come together to be encouraged and inspired to do better and greater things for our community.”
— S2S/ Ghana host

“It’s life-changing, practical, ongoing teamwork, regular conference calls, with S2S board members.”
— S2S/Germany host
 

 What does it mean to be a S2S host?
A: Each S2S chapter is led by one person who serves as the local host. This volunteer represents his/her city by leading a team and organizing the chapter with the support of Sister 2 Sister headquarters in Las Vegas, Nevada.

As the primary host, you would be in charge of all the details for your local event such as:

— Securing a venue
— Finding a speaker that relates to our event(s) theme 
— Finding sponsors to cover event costs

__Volunteers / Event Planners for your event

— Leading the Chapter team (including a photographer and videographer)
— Marketing for the event
— Serving as the main point of contact for HQ

 

Do hosts sign a license agreement?


A: Each host signs a license agreement in order to represent Sister 2 Sister inc., organization and agrees that all content created as a result of a S2S event is property of Sister 2 Sister inc.,The license agreement lasts for 12 months and is renewable.

 

Can there be co-hosts?


A: Yes. We require ONE point of contact for each chapter who serves as the face of that location but we ask that you nominate a co-host to support you behind the scenes. This way if illness, travel, or any number of life’s surprises prevents you from hosting one month, you have a solid back up. You’re free to organize your team as you see fit, but only one person can be the official host.

Can my group or business apply to be a host?


No. Sister 2 Sister inc., chapters are licensed to individuals. In many instances, a host’s company supports their employee (e.g.committing to long term sponsorship/resources). But at the end of the day our official relationship is with the individual, and if that person leaves his/her current company, the chapter would remain with that person.

General expectations

How much time typically goes into being a Sister 2 Sister inc., host?
A: On average, a host spends about 40 hours a month building their community and preparing for events . This number may fluctuate a bit as the host becomes more seasoned, but 40 hours is a good estimate.

How often are events?
A: Each chapter is expected to host  Sister 2 Sister inc., once a month, every other month. Events are held on the same day with the same event plan all around the world. We do occasionally make exceptions if there is a significant reason to do so. Reach out if you have any questions about this.

Is Sister 2 Sister inc., free?
A: No. To begin a chapter in your area there is an one time application/ processing fee of $40 Monthly Membership dues are due the beginning of each month.  Please contact for questions.

How do the themes work?
A: Sister 2 Sister inc., has set themes per event. The themes serve as a common thread to connect all of our cities. Each theme is planned by a chapter host in order of when they will launch by keeping updated by Las Vegas headquarters. All chapters participate by selecting a speaker that broadly relates to the topic of the month. Hosts know about themes at least six months in advance and participation is required.

About your city

 

Can there be more than one Sister 2 Sister inc., chapter per city?
A: Nope. We stick with one per city.

Can I organize a Sister 2 Sister inc., chapter for my entire country?
A: No. Sister 2 Sister inc., chapter licenses are limited to one city.

I live in a small city. Can I still apply to start a chapter?
A: You’re welcome to apply! In the past, we were typically only accepting chapters in cities with a population of over 500,000, but we realized that there are large creative communities in smaller cities, so we are open to hearing you out. Just put together a compelling and outstanding application and show us why your city is in need of a Sister 2 Sister inc., chapter.

What if the city I want to apply for is very close to another chapter?
A: You’re welcome to still apply. Just ask yourself since the chapters would be so close, would it make sense objectively to have a S2s in your city as well?

About the application process

What do you ask for in the application?
A: The application includes a video and a written portion.

How long should my video be?
A: Use your best judgement :).

Why do you ask for a video in your application?
A: So far, it’s the best way to get to know someone in a faraway place. Also, recording video of each S2S talk is very important, and we like to see what kind of video quality to expect from your chapter. (Translation: it’s a good idea to have your team videographer already on board to help out with the application).

Can I submit a video that I already made (for a different purpose) as my video application?
A: We appreciate the resourcefulness, but no.

If I apply, how long until I hear from you?
A: We review applications once a month so you can expect an update within two weeks. Thank you for your patience!

Are there more steps to the application process after I submit?
A: If your application seems like a good fit, we will setup a video chat/interview to learn more about you and your vision for the chapter.

Are you a morning person?
A: Yes. We answers emails daily beginning at 7am

What are some qualities you look for in a chapter host?
A: Here are four qualities:

— You just make things happen: Organizing a chapter is a big responsibility and involves many moving pieces. We’ve learned that although experience in the industry and event organization is a plus, it can’t make up for a willingness to get started, figure things out, and make it work.

— You’re good at giving back to your community: It takes a certain personality to successfully lead a volunteer team, keep sponsors happy, and celebrate local talent. This chapter won’t be about you. It will be about the fantastic people you get to bring together.

— You’re obsessed with “helping” your community: S2S was founded to be entirely open and accessible to anyone mainly girls and women who considers themselves “In-Need.” Our hosts are willing to make the extra effort required to gather a diverse group every month from all industries, backgrounds and professional levels.

— You’re flexible: We at HQ do our best to steer the S2S ship with limited time and resources. If you’re looking to join an organization that has everything laid out for you, we’re probably not a good fit. This is an exciting time for Sister 2 Sister inc., and we will ask you to experiment with new initiatives while welcoming feedback.

What if I don’t want to apply and would rather start my own event?
A: We think the world could use more women coming-together. You’re more than welcome to start your own event. However, legally you would not be able under Sister 2 Sister inc., name.

Is applying for a chapter first come first serve?
A: No, not necessarily. However, we do recommend that you get your application in as soon as you can. If we find a host we really like, we’ll grant them the chapter.

Should I reserve or “park” my city’s social media accounts? (e.g. Twitter)
A: Please do not register social media accounts on behalf of a Sister 2 Sister inc., chapter you are applying for. Other teams may be applying, your priorities may change, and it’s difficult for us to hunt down reserved accounts. When we launch new cities we take care of registering those accounts and populating them with sample descriptions.

Can I reach out to potential sponsors, venues or speakers before applying?
A: Yes. Committed sponsors, venues and speakers is a great way to strengthen your application. However, please be clear and explain that you do not officially represent S2S and are applying for a license to start a chapter.

Running a chapter

Do we have to get speakers approved by headquarters?
A: Nope.

Are there any costs/fees associated with running a chapter?
A: Yes. There is an processing fee, and monthly membership fee for all chapters. Chapters usually cover their event costs primarily through local sponsors.to headquarters. All local sponsorship money stays with the chapter of that city. Our chapters help sustain headquarters by participating in HQ’s partnership initiatives from time to time.

Do local chapters create LLC's or non-profits?
A: Some chapters do establish organizations to keep finances in order or apply for certain types of funding. However, Sister 2 Sister inc., does not permit chapter hosts to use the “Sister 2 Sister” trademark, or confusingly similar names, as the entity name.

Are Sister 2 Sister inc.,speakers ever paid?
A: No. (Except maybe reimbursement for travel)

What sort of resources does S2S headquarters provide?
A: Chapters receive a PDF online S2S handbook that details guidelines and learnings from our hosts, and access to our internal message board for all S2S hosts worldwide, business cards, brochures, and marketing tools .

How long is the commitment for being a host?
A: Our licenses are one year long and in most cases we offer hosts the opportunity to renew their agreement each year.

What happens if I’m a host and I’d like to pass on the role to someone else?
A: We have an exit process setup for our hosts. You will have the option to nominate someone who you heavily endorse to be the next host (they will have to complete an abridged application). Otherwise, headquarters will open public applications for the chapter in you city.

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